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Change in Student Status/Affiliated Institution

Change in Student Classification and Affiliated Organization

Submission Period

Within 4 weeks of the reason for change (employment date and etc.).

Application Procedure
Change in Classification

Apply on Academic System → print application form → advising professor and department head / recommendation from the major advising professor → Repayment of benefit costs from the affiliated organization → submit to the department/major office → approve change in student classification → Notify the Academic Affairs Office (Academic Registrars Team).

Change in Affiliated Organization

Apply on Academic System → print application form → advising professor and department head/recommendation from the major advising professor → submit to the department/major office→ Academic Affairs Office (Academic Registrars Team) → Approved change in affiliated organization → Notify the relevant department/major.

Duties and Limitations of Change in Student Classification
  • A general scholarship student may not change to a government scholarship student.
  • A KAIST scholarship student may not change to a government scholarship student, except in the case of the depletion of research funds and other unavoidable circumstances.
  • If a government scholarship student and KAIST scholarship students becomes employed, or receives financial support on the premise of future employment, the student must change their classification and be classified as a general scholarship student.
Benefit Cost
  • Repayment of benefit costs must be paid prior to the change in classification of the student by the affiliated organization, if the student is changing from a government or KAIST scholarship student to a general scholarship student.
  • Repayment of benefit costs must be paid prior to the change in classification if a government scholarship student wishes to change their classification to a KAIST scholarship student.
  • Repayment of benefit costs is exempt if the government scholarship student participating in a related education program wishes to change their classification to a KAIST scholarship student.
  • If a student is changing from a KAIST scholarship student to a general scholarship student, the student must repay all expenses sponsored by KAIST before the change in classification.
  • Changes related to the regulations set forth in Section 1, 2, and 3, will require the student to repay all benefit costs relevant to their current course of study.
Document Submissions
Change in Classification
  • If changing to a government scholarship student
    • Change in Student Classification Form
    • Written Oath
  • If changing to a KAIST scholarship student
    • Change in Student Classification Form
    • Employment Contract
    • Transfer Agreement Form (limited to general scholarship students)
    • Written Oath
    • Other necessary documents
  • If changing to a general scholarship student
    • Change in Student Classification Form
    • Written Oath
    • Recommendation of Studies
    • Documents verifying selection as a recipient of financial aid, and employment/recruitment
    • Other necessary documents
Change in Affiliated Organization
  • Change in Affiliated Organization Form
  • Transfer Agreement Form
  • Written Oath
  • Recommendation of Studies
  • Proof of Employment
  • Statement of Reason (If handled within 4 weeks, statement of reasons does not need to be submitted)